This coming fall will mark, by my always-right-humanities-math, just about two years of working here at the American Heritage Center. Although I started my time at the AHC as a lucky intern, I now am one of three Photo/AV Archivist Aides in the Reference Unit, working under our great Photo/AV Reference Archivist, Jessica LaBozetta.
While we have had an awesome past blog post on the overview of Reference Services that you ought to also check out, let me pull the curtain way, way back, and let you in on all the fun I get up to day-to-day with my special formats.
Welcome to the Fourth Floor of the AHC: Reference!
The Reference Unit handles the bulk of patron requests the AHC receives, whether these be off-site queries for folks near and far, or facilitating visits to the Reading Room. While I’m not necessarily always involved in our on-site visits, I do take on a lot of our off-site requests!
A request starts as some form of communication from our patrons, most often an email, but sometimes they can be phone calls taken by the Reading Room’s front desk. In my time on the clock, I’ve seen buckets and buckets of different kinds of requests. Sometimes a patron may only have an inkling of what they may be interested in, and other times I might get details so specific they go right on down to this exact photograph in this exact folder in this exact box in this exact collection! Either which way, big or small, detailed or just starting the journey, all patron requests are like scavenger hunts and, boy, do I like to scavenge, both through boxes and through our finding aids.
While we here in the Reference Unit get plenty of requests concerning manuscript materials (think of just about anything that comes on a sheet of paper), you may have noticed earlier that I have a special little title in front of the “Archivist Aide” role: Photo/AV! Truthfully, this title is just the tiniest bits deceiving, but don’t fret too much. I’ll fill you in on all the juicy details!
So, if I’m a fancy guy with a fancy title, what are the fancy things I work with? Chiefly, the subunit I work in handles patron requests that ask for either photographic or audio material (You may have noticed I didn’t list visual/moving image material in this, and that’s just because that is its very own subunit… Hence the “tiniest bits deceiving”). If you’re a spring chicken, you might be thinking that on one hand I work with dusty old grey photos and then on the other that I work with shiny CDs. To that, I have to give an incorrect buzzer, but I’ll tell you why.
Positives, Negatives & Slides – Oh My!
Okay, yes, I actually do work with old black-and-white or sepia photographic material, but these are not the only kinds of visual material that exist. Apart from photographic positives, I have also gotten my not-grubby, cotton-gloved little hands all over other formats, such as negatives and transparent slides. While photographic material can be found throughout the many collections here at the AHC, we do also have vertical photo files, which I can’t help but love going through, because who doesn’t love a filing cabinet and the satisfying noises it makes when you close it?
With photographic material, I’m usually in the business of providing scans. While, for the most part, this can be done on the same scanners used for manuscript material, sometimes you might need a real high-resolution copy, or you might have a special format! This is where the two scanners in our subunit come in handy. For positives, this all takes place on our big ‘ol Epson archival scanner. Meanwhile, for our other photographic formats, our Epson Perfection V850 Pro comes with all sorts of handy little frames that you can easily scan negatives and transparent slides in.

Photographic material is certainly real neat, and I do love working with it a lot. Besides pictures of shopping malls (see our Victor Gruen papers) and the Rat Pack (see my last blog post, nudge nudge), any kind of photography of people doing people-y things are by and far my favorite to work with. It can be hard to think about people in the past as flesh-and-blood, in action and living just like you or me, and while it is true that they’re still flat in a photograph, these little snapshots at least give us a window into the fact that our collective ancestors are not always so different from us!

Spinning Audio
I said I don’t work with CDs and I mean that. This isn’t because I have a life-long feud with CDs, but because the audio material that I work with is analog. A CD, on the other hand, is what we call a born-digital material, and just like moving pictures, is something that is handled by its own special subunit.
So, if it isn’t CDs, what is it? From our holdings, I work with three major formats: Phonograph records, cassettes, and reel-to-reel tapes. Now, dear reader, whether you’re younger or older, I’m sure you may be familiar with phonograph records and cassettes. Meanwhile, you might be pulling open your prefered search engine to look into the reel-to-reel. Well, stop that! I’ll tell you, because, contrary to popular belief, this is my favorite format!
In layman’s terms, the reel-to-reel is practically the cassette tape’s bigger grandmama. Just like cassette tapes, reel-to-reel tapes are comprised of magnetic tape, where the audio is recorded and stored, which is then housed on a supply reel. To play the audio, you then, of course, need a reel-to-reel player, of which our subunit has two: The Otari MX-50 and the Akai GX-630D. Once again, like a cassette, accompanying the supply reel is the take-up reel, which starts out empty, but as the magnetic tape threads through the tape head and reproduces the audio held on it, it fills right up. Once the tape plays all the way through, then you’ve got to rethread the tape back onto the supply reel and use the handy-dandy reverse button to spool it back up just the way you found it.


Those are the formats, but what are we playing them for? Obviously, it’s just whilly-nilly, and we just spend aaall day spinning phonograph records and playing tape to our hearts’ contents without a single care in the world…
…I’m a few days late to April Fools’ and I doubt that was very convincing at all. As I mentioned a bit earlier, this is all work in the Reference Unit, so we don’t just play analog audio – We are always digitizing it! This is for two big, big reasons. The first, of course, is to fulfill patron requests. When we digitize audio, we’re able to save it as a special, high-quality audio file known as a .wav file, which we can then share with our patrons for all their research desires. Secondly, it is very important that I impart on you that with every play of any of these formats, it sadly degrades the material itself. I don’t make the rules and we don’t do that on purpose! It’s just how these formats work. Think about it: A needle running along the surface of something and thin tape getting fed along, over and over… Of course we treat these items with the utmost love, respect, and care, but they are unfortunately not as timeless as we’d all hope. So, digitization serves as a two-in-one preservation method. We not only get the audio files out of it, which we can both hold on to as a master copy and share as an access copy, but it also means that if multiple people want to listen to the same materials, we don’t have to put more strain on them than we need to by constantly replaying them. A double, triple, quadruple, etc., win in my book, if you ask me.
Looking Back on 2 Years at the Cone
Every day I come into work, I truly am overjoyed to see what it is I’ll be working with and what it is I’m doing all this for. On one hand, it has been absolutely amazing to learn the intricacies of a variety of specialized formats, both photographic and audial – Apparently so amazing that I now have my own growing collection of albums on cassette, all of which I could confidently perform emergency surgery on if any of them decide to get fussy!

On the other hand, I am genuinely always jazzed to see not only what our patrons are interested in, but also what they’re up to. When you think about researching in an archive, the reasons for doing so can obviously bring to mind lots of academic and educational output: Papers, books, documentaries… And we certainly get those in droves! But in my two years at the AHC, I’ve also seen plenty of family research where folks can reconnect with the past through our holdings, and I’ve even seen some folks trying to figure out exactly what make and year of furniture they may have recently acquired by having a gander at something like our Montgomery Ward records. No matter what the request is and what it might be for, I’m always excited to see something new every day.
It has also been a great honor to dabble in some curating here and there, specifically for both the Marian H. Rochelle Gateway Center in the past and for the AHC’s upcoming exhibit that will be a part of the nationwide celebrations of America’s 250th birthday extravaganza. I look forward to doing more and I hope that you’ll be able to come see it all!
I might be graduating from the University of Wyoming in just a month, but my time at the AHC is, I hope, far from over! I have way too many more pictures to scan and so much more audio to digitize. Now that you’ve gotten to know me and what I do a little more, maybe you’ll want to come explore what the AHC has to offer in its audio and visual holdings. And in return, if we’re both super lucky, maybe I’ll get to know a little more about you if your request lands in my lap.

Post contributed by Audiovisual/Photo Archivist Aide Marty Murray

































